Capital Connection Policies
Capital Connection registrations and applications will be accepted on a space available basis only, and are not guaranteed. The Mid-Atlantic Venture Association (“MAVA”) reserves the rights in its sole discretion to decline any registrant or applicant for any reason.
Attendee Registration Fees
The registration process is final when full payment of the registration fee is received by MAVA. All registration fees must be paid in advance of the event. Please note that submission of a registration via phone, fax, or online obligates the sender or attendee to pay the registration fee. Registration fees cover all conference materials, access to specified presentations, conference-related meals, receptions, and entertainment.
Attendee Cancellation and Substitution Policy:
Cancellations and substitutions must be submitted to MAVA either by fax to 410.561-2238 or by email to registration@mava.org.
Cancellations: Capital Connection will refund 100% of the registration fee for cancellations received by MAVA in writing 30 business days prior to the first day of the conference. After this date, until 15 business days prior to the first day of the fair, 50% of the registration fee will be refunded, less a $25 administrative processing fee. Refunds for cancellations will be made within 30 days from notification. No refunds or credits, in whole or in part, will be issued for cancellations received within 15 business days from the first day of Capital Connection, or to registrants who do not attend all or any portion of the conference.
Substitutions: Should you be unable to attend Capital Connection, you may transfer your registration in its entirety to another member of your company with approval from MAVA. Transfer requests must be received in writing by MAVA 5 business days prior to the first day of Capital Connection. If you are unable to meet this deadline, your substitute must bring your registration confirmation letter to the onsite Capital Connection registration location to receive your conference materials and admission pass. Transfers will NOT be accepted onsite without receipt of this letter.
Participating Company Fees
The selection process for presenting companies is only final when full payment of the conference fee is received by MAVA. Selected presenters will be invited to present at Capital Connection via email notification from MAVA and are required to remit their conference fees to MAVA by May 1. Capital Connection and MAVA will assume acceptance of the invitation to present at Capital Connection by the invited party unless otherwise notified by the submitting entrepreneur or company contact in writing within 3 business days of the issuance of the invitation. Selected presenters that DECLINE the invitation to participate at Capital Connection within 3 business days of notification will NOT be assessed any conference fee.
Presenter conference fees cover all preparatory meetings, conference materials, access to facilities, and conference-related meals, receptions, and entertainment. Presenting companies that do not remit payment by May 1 may be prohibited from presenting at Capital Connection. Any expenses related to company-specific booth furnishings and equipment must be covered by, and are the sole responsibility of, the presenting company and contracted through Capital Connection. Please contact MAVA at 410.560-5855 if you have any additional needs.
Presenting Company Cancellation Policy:
Presenting company fees are non-refundable.
Sponsorship Fees
Capital Connection sponsorship is official only once full payment of the sponsorship fee is received by MAVA. No refunds for sponsorship will be issued.
Exhibition Guidelines, Liabilities and Indemnifications
Capital Connection reserves the right to assign and change booth location assignments at any time, as it may in its sole discretion deem necessary or appropriate.
No exhibitor may assign, sublet, or apportion the whole or any part of their assigned space.
The entities of Capital Connection, MAVA, the Event Site and Exposition Services Company do not maintain and are not responsible for maintaining insurance covering personal injury to attendees, exhibitors or either’s property.
It is the sole responsibility of participants to obtain insurance that covers such damages or losses. The above entities and their employees, agents, volunteers or contractors are not liable or accountable for damage, loss or destruction of the exhibits by reason of fire, theft, accident or any other causes or for accidents to exhibitors, their employees, agents, volunteers or servants.
The exhibitor will be liable to Capital Connection, MAVA, the Event Site and Exposition Services Company for any damage done to the building and/or the furniture and fixtures therein that occur through the acts or omissions of the exhibitor, its employees, agents or contractors.
The exhibitor agrees to indemnify, and hold harmless and defend Capital Connection, MAVA, the Event Site and Exposition Services Company, and their respective employees, against any liability, claim or expense resulting from injury or damage to any person or property which occurs within the exhibitor's exhibit space or as the result of any act or omission of the exhibitor, its employees, agents or contractors.
The exhibitor assumes complete responsibility and liability for all loss, damage or destruction of the property of the exhibitor, his/her guests and all property of Capital Connection, MAVA, the Event Site and Exposition Services Company used by the exhibitor, or brought upon the Event Site and Exposition Services Company in his/her behalf.
The exhibitor also assumes complete responsibility and liability for all injury to any and all persons or property or in any way connected with the exhibitor's display caused by the exhibitor's employees.
The exhibitor indemnifies and agrees to hold harmless Capital Connection, MAVA, the Event Site and Exposition Services Company, their members, officers, directors, volunteers and employees against any and all liability whatsoever arising from any of all damage to property or personal injury caused by the exhibitor or his/her agents, representatives, employees or any other person.
Failure to Hold Capital Connection
MAVA shall not be financially obligated or otherwise committed to refund any submitted fees in the event of the conference being cancelled or deferred on account of damage to the building, strikes, fires, casualties, Acts of God or causes beyond MAVA’s control.